Under the direction of the Controller and Assistant Controller the Accounting Specialist works within the Accounting Department and provides accounts payable and other accounting services for Housing Connect.

DUTIES AND RESPONSIBILITIES

Accounts Payable

• Review purchase orders for A/P coding before claims are created and ensure proper coding, including account string and effective date.
• Encode all invoices and process data entry for Accounts Payable.
• Research, resolve, and communicate problems related to Accounts Payable.
• Print and process Accounts Payable checks and ACHs.
• Maintain all Accounts Payable files, report binders, and W-9 forms.
• Handle and reconcile petty cash transactions.
• Verify proper authorization before payments.
• Process and print 1099 miscellaneous tax forms and resolve all vendor calls relating to these forms.
• Process stop payments and void checks.
• Compile, sort, and file invoices and checks.
• Encode, enter and pay all utilities. Confirm unit vacancy and utilities liability. Advise Property Management and Accounts Receivable of necessary charge backs to tenants.
• Track, record and monitor utility consumption.
• Organize, file and request information pertaining to W9’s.
• Follow accounting policies and procedures to ensure proper internal controls.
• Track, process, and file all backup related to purchasing cards. Train employees in using the online Purchasing Card system.
• Support accounting personnel.
• Provide excellent customer service to all employees that need assistance regarding accounting information.
• Respond to landlord inquiries received by phone regarding payments and assist them in accessing online system,
• Create and post journal entries with supporting documentation.
• Maintains detailed vendor files including bids, PO's, invoices, check copies and ACH remittances.
• Maintains document filing system manually with the expectation to convert it to an electronic document management system.

Accounts Receivable

• Collect rent payments received via mail and from Property Managers.
• Calculate and file rent deposits.
• Post rent to tenant’s accounts using accounting system.
• Deliver deposits to bank.
• Research, resolve and communicate problems related to Accounts Receivable.

MINIMUM REQUIREMENTS

• Two years related work experience.
• High School Diploma, Associate Degree in Accounting preferred.
• Valid Driver’s License.
• Ability to work as a team member.
• Good interpersonal and communicative skills.

KNOWLEDGE OF:

• Computerized accounting systems.
• Spreadsheets.
• Accounts Payable and Accounts Receivable processes.

ABILITY TO:

• Proficient at ten-key by touch.
• Work under time pressures and constraints.
• Be professional in manner and appearance.
• Manage large volumes of work.
• Detail oriented.